Careers

Employment Opportunities

The Hawai‘i Tourism Authority (HTA) is an Equal Opportunity Employer.  All employment is decided on the basis of qualifications, merit, and business needs.

HTA Administrative Assistant

MAJOR DUTIES AND RESPONSIBILITIES:

This incumbent of this position provides administrative assistance to the Chief Brand Officer, Senior Brand Managers and Brand Managers.

Administrative Support

• Coordination of all administrative and procedural matters related to subject matters such as contracts, purchasing, accounting, and other fiscal matters.
• Maintains all calendars and schedules and coordinates all meetings as directed by the HTA Chief Brand Officer, Senior Brand Managers and Brand Managers.
• Establishes and maintains contract files for marketing-related contracts, ensuring that each file is documented with all necessary and required procurement and departmental approvals, general correspondence, and all other pertinent documents.
• Researches, prepares, and finalizes all travel-related forms and arrangements for the HTA Chief Brand Officer, Senior Brand Managers and Brand Managers, support staff, and marketing contractors, as necessary.
• Communicate with contractors to ensure timely delivery of any contract deliverables and provide updates on contract and/or payment status.
• Prepare contract payment and deliverable checklist and review contract deliverables for completeness.
• Process invoices for payment in accordance with procedures and guidelines as established by the HTA’s Finance Division.
• Utilize word processing, spreadsheets, contract management, fiscal management, and other computer software while following HTA’s policies and procedures.

Other Administrative and Fiscal Duties

• Provide administrative support for HTA meetings and events as directed.
• Receives, responds, and/or refers requests for information directed to the HTA brand management team, as needed.
• Responsible for the update and maintenance of the Global Marketing Team contact list.
• Provide coverage for receptionist and other administrative assistants as needed.

Other Duties

• Performs other related duties as assigned in supporting the HTA Chief Brand Officer, Senior Brand Managers, Brand Managers and as directed by the senior leadership team.

CLICK HERE FOR POSITION DESCRIPTION. 

CLOSING DATE: FRIDAY, APRIL 14, 2023 

Cover Letter and Resume Accepted by Email to: [email protected]

No phone calls.

HTA Procurement Manager

MAJOR DUTIES AND RESPONSIBILITIES:

This position is responsible for managing the procurement functions and activities of the organization. This includes, but is not limited to, conducting market research, determining proper procurement methods, developing bid documents, leading procurement activities, and preparing, processing, and tracking all contracts executed by the HTA to ensure contracts are in compliance with all State, Federal, and County laws, policies, and procedures. This position may serve as the Procurement Officer for the HTA, as assigned, and may interact directly with the State Procurement Office (SPO) in matters related to procurement on behalf of the HTA. This position is responsible for the development and delivery of training programs and material related to procurement.

Experience:

Three (3) years of specialized experience in procurement, preparing and processing contracts, specifications, and related legal instruments or notices requiring the knowledge and application of pertinent State, Federal, and County laws, policies, and procedures. Institutional procurement and/or governmental experience preferred, but not required.

Required Licenses, Certificates, etc.:

Valid and Current Hawai‘i Driver’s License

CLICK HERE FOR POSITION DESCRIPTION

Resume Accepted by Email to: [email protected]

No phone calls.